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Privacy Policy

Privacy Policy Oak & Stone Management Ltd

Effective Date: 23 April 2026

Oak & Stone Management Ltd (“we”, “us”, “our”, or “Oak & Stone”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.oakandstonegroup.com (the “Website”), contact us, or use our services.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Oak & Stone Management Ltd is a company registered in England and Wales with company number 16490194.

If you have any questions about this Privacy Policy, please contact us at: Email: info@oakandstonegroup.com

2. Information We Collect

We may collect and process the following types of personal data:

  • Identity Data: name, job title, company name

  • Contact Data: email address, telephone number

  • Technical Data: IP address, browser type, device information, operating system, and cookies

  • Usage Data: information about how you use our Website

  • Marketing and Communications Data: your preferences for receiving marketing from us

  • Any other information you voluntarily provide when contacting us or enquiring about our services

3. How We Collect Your Information

We collect information:

  • Directly from you (when you fill out a contact form, email us, or speak with us)

  • Automatically through cookies and similar technologies when you visit our Website

  • From third parties (e.g., business directories or referrers) where lawful

4. How We Use Your Personal Data

We will only use your personal data when we have a lawful basis to do so. We use your data to:

  • Provide our management services (business development, estimating, health & safety, compliance, and operational support)

  • Respond to your enquiries and communicate with you

  • Improve and personalise your experience on our Website

  • Send you relevant updates, newsletters, or marketing communications (where you have consented)

  • Comply with legal and regulatory obligations

  • Protect our business and Website from fraud or misuse

5. Legal Basis for Processing

We rely on the following lawful bases under UK GDPR:

  • Performance of a contract (or steps prior to entering a contract)

  • Legitimate interests (e.g., running and improving our business)

  • Consent (where you have given clear permission, e.g., for marketing)

  • Legal obligation

You have the right to withdraw consent at any time.

6. Sharing Your Personal Data

We may share your personal data with:

  • Trusted third-party service providers (e.g., website hosting, email providers, accountants) who act on our behalf and are bound by confidentiality

  • Professional advisers (lawyers, insurers)

  • Regulatory authorities where required by law

We do not sell your personal data to third parties.

7. International Transfers

We do not routinely transfer your data outside the UK. If we do, we ensure appropriate safeguards are in place.

8. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way. Access to your data is limited to those who need it for business purposes and are subject to a duty of confidentiality.

9. Data Retention

We will only keep your personal data for as long as necessary to fulfil the purposes we collected it for, including satisfying any legal, accounting, or reporting requirements.

10. Your Legal Rights

Under UK data protection law, you have the right to:

  • Request access to your personal data

  • Request correction of inaccurate data

  • Request erasure of your data

  • Object to processing of your data

  • Request restriction of processing

  • Request the transfer of your data

  • Withdraw consent at any time

To exercise any of these rights, please email us at info@oakandstonegroup.com. We will respond within one month.

You also have the right to make a complaint to the Information Commissioner’s Office (ICO): www.ico.org.uk

11. Cookies

Our Website uses cookies to enhance your experience. You can manage your cookie preferences through your browser settings. For more details, please see our [Cookie Policy] or contact us.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The new version will be posted on this page with an updated effective date. We encourage you to review this page periodically.

13. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at: Email: info@oakandstonegroup.com

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